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County Budget

We have been planning to do a deep dive into the FY19 Stafford County Budget.  Unfortunately we didn’t realize the level of effort that would take.

First the only document on-line, at the time of this writing, is the FY2019 Proposed Budget that was prepared by the County Administrator.   The Board of Supervisors does not typically develop other documents during their discussions while working on the budget.  Furthermore the Board does very little discussing of the budget during meetings that are recorded on video.  Often discussion occurs during committee meetings of the Finance and Budget Committee, whose meetings are not recorded.   The full Board will discuss the budget in a future Board meeting and will eventually adopt the final budget.

The proposed budget was developed with a tax rate of $0.965 which is the equalized rate intended to not change the average tax bill for Stafford County home owners. We have previously detailed the level of education funding in the proposed budget.   The Supervisors, in various meetings, have nearly unanimously indicated their desire to ensure school employees receive a 2.5% salary increase, as proposed by the School Board’s budget.   To that end the Supervisors have advertised the tax rate at $0.99.  It is expected they will adopt that rate when they adopt the final budget.  That rate will provide additional revenue that is expected to be dedicated to education enabling the School Board to provide raises to school division employees.

Reviewing the FY2019 Proposed Budget – budget book is more challenging than expected.   The online version of the budget is nearly 450 pages long.  It’s always concerning when public bodies expand their budget presentations and documents.   Public body budgets should be simple to read, concise and not filled with useless filler intended to distract the reader.  We will withhold judgement as to whether that is the intent of the the county’s budget book, however there is much more material than necessary within it.

The budget book is structured by chapter with a second chapter that is over 40 pages long that contains documents and parts of documents such as the Comprehensive Plan,  BOS Financial Guidelines and other guiding documents.   As we chronicled in a previous post the county lacks a single Strategic Plan and relies on several plans and documents guide priorities and direction.  The County Administrator included these plans in the budget, presumably to provide some sort of measure of success of the budget meeting the goals of the documents.

As we dive into the financial information of the budget itself it starts with information about the revenue side of the ledger.  However, we are going to focus our time on the expenditure side.    Starting on Page 114 of the document the County Administration expenditures and FY19 budgeted items are laid out.  Well at least some of the information.   The budget summary is limited to two lines, Personnel and Operating.   While there are two data points of previous years actual expenditures FY 18 is only represented with what was budgeted in last year’s budget and budgeted amount for FY 17 is not included.   It makes it difficult to see any trends in budgeted versus actual costs and analyze how the county administration and Board is doing hitting the marks on budgeting accuracy.

Furthermore, the Board of Supervisors has been critical of the School Board for having spent money and budgeted for professional development for school staff.  However, it is interesting that in the call out it states there is increases to funding for “seminars and conferences based on historical data.”   The only unfunded items listed are a total of $2,000 for webinars and leadership courses.

The budget continues to go through each county government department.   It’s interesting that there are a number of additional positions added throughout the county government and a number of funding increases.

Members of the Board of Supervisors have stated their commitment and priority to education and ensuring teachers get 2.5% raises in this years budget.  In order to accomplish that the BOS has been very critical of every line of spending proposed by the School Board.  It will be interesting to watch to see if they will be as critical of their own budget as they are of the schools’.   It is obvious there are plenty of opportunities to scrub the county budget to find savings and help the BOS meet their goals.

A particular interesting section of the county budget is the section on Economic Development.  Supervisors, and Rockhill Supervisor Wendy Maurer in particular, were critical of the accuracy of data the School Board provided in student population,  budget numbers and staffing requirements.   They are right to press the School Board on accuracy of data, but the Board of Supervisors should want to ensure data in the county’s budget is accurate as well.  In the Economic Development Department section there is a call out box with department accomplishments.   There are items the department is chalking up as accomplishments, but there should be scrutiny on the claims.  At least one of the companies listed in the section taking credit for adding jobs and leasing corporate space is nothing more than a corporate name change.

DXC is listed in the call box.  The company is a new corporate name for HP Government services.  They are a large contractor supporting Marine Corps IT services.  They lease space in a building on Woodstream Drive.   The company name changed in 2017 and the amount of space leased did not change and the number of jobs did not change.  The good news for Stafford County Economic Development is the company is set to change it’s name again this year . . .perhaps they can take credit for jobs and leased space for the same company again next year.

Another peculiar thing they list as an accomplishment is Aquia Town Center . . .things that make you go hmmm?

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